Duties of the Orientation Executive

6.01 Duties of the Head Teach

6.01.01 The Head Teach shall:

(a) be a non-voting member of Council and is required to attend all meetings of the Council,

(b) schedule and preside over all meetings of the Orientation Executive and Orientation leaders,

(d) promote, schedule, and organize the application and interview processes for Orientation leaders and the incoming Orientation Executive, and participate in the selection of those two groups,

(e) act as a liaison between Orientation Executive and CESA, AMS, ASUS, ORT, SOARB, the Faculty Deans, and other external organizations,

(f) assist Logistics teach in the completion of ORT and SOARB event forms,

(g) complete the slogan approval form,

(h) assist Financial Teach in the production and distribution of the Concurrent Education Orientation Handbook, and the completion of the ORT fee sheet,

(i) approve the Orientation Week Handbook, event forms, slogans and frosh fees with the incoming CESA President and Associate Dean of Arts and Science,

(j) have co-signing authority on the Orientation Committee Account with Financial Teach,

(k) be responsible for clothing orders, including coveralls, frosh shirts, leader shirts, tams exec clothing, and wristbands,

(l) be permitted to invite a faculty member to sit on Teach Exec hiring in a non-voting nature, if they deem the presence of a faculty member appropriate, as per the recommendation of the AMS,

(m) perform any duties that do not fall directly under the duties of the Academics, Social, Financial or Logistics Teach,

(n) oversee the duties and responsibilities of Academics Teach, Social Teach, Financial Teach, and Logistics Teach as described in 6.02, 6.03, 6.04 and 6.05 of this document.

6.02 Duties of the Academics Teach

6.02.01 The Academics Teach shall:

(a) not be a member of Council but is to be held accountable to Council under the requirements described by the Job Description Policy Manual,

(b) attend all Orientation Executive and Orientation leaders’ meetings,

(d) organize and execute all academic events during Orientation Week, which include: Welcome Forum, Academics on West, Tours and Motivational Speaker,

(e) attend all meetings of the Academic Orientation Committee throughout the academic year and act as the liaison between the Orientation Executive and this committee,

(f) coordinate tokens of appreciation, charitable donations or otherwise, for all academic speakers,

(g) organize and oversee the Academic Integrity Training during Orientation Pre-Week,

(h) provide academic support to all Orientation leaders,

(i) provide support to other Orientation Executive members, as required.

6.03 Duties of the Financial Teach

6.03.01 The Financial Teach shall:

(a) not be a member of Council but is to be held accountable to Council under the requirements described by the Job Description Policy Manual,

(b) attend all Orientation Executive and Orientation Leaders’ meetings,

(d) produce and distribute the Concurrent Education Orientation Handbook in conjunction with Head Teach,

(e) be responsible for organizing a budget for Orientation Week, the collection of fees from Orientation leaders and incoming students; payment of bills, rentals, and regulating expenses,

(f) have co-signing authority of the Orientation Week account with Head Teach,

(g) be responsible for maintaining detailed records of all payments made, and for producing a final budget upon completion of Orientation Week. These records shall be made public to ORT, and CESA, as required,

(h) be responsible for the coordination of the development and distribution of sponsorship packages for Orientation Week, in conjunction with the other members of the Orientation Executive,

(i) be responsible for completing ORT fee form in conjunction with the Head Teach,

(j) provide support to other Orientation Executive members, as required.

6.04 Duties of the Social Teach

6.04.01 The Social Teach shall:

(a) not be a member of Council but is to be held accountable to Council under the requirements described by the Job Description Policy Manual,

(b) attend all Orientation Executive and Orientation leaders’ meetings,

(d) organize and execute all social events during Orientation Week, which include Retro Road trip and Semi-Formal,

(e) be responsible for the organization of the Teach Mystery Road Trip during Orientation Pre-Week,

(f) be responsible for organization and distribution of Frosh Welcome Letters during the summer prior to Orientation Week,

(g) be responsible for coordinating busses for Pre-Week,

(h) provide support to other Orientation Executive members, as required.

6.05 Duties of the Logistics Teach

6.05.01 The Logistics Teach shall:

(a) not be a member of Council but is to be held accountable to Council under the requirements described by the Job Description Policy Manual,

(b) attend all Orientation Executive and Orientation leaders’ meetings,

(d) attend all ORT meetings with Head Teach,

(e) be responsible for completing all ORT and SOARB event forms in conjunction with Head Teach,

(f) be responsible for creating and managing the Con-Ed Orientation website,

(g) be responsible for all on campus room bookings during Orientation Week,

(h) assist other members of exec with on and off campus bookings,

(i) be responsible for taking meeting minutes at all Executive and Leader meetings,

(j) be responsible for maintaining detailed records of all inventory,

(k) be responsible for all equipment rentals, requests, orders and storage,

(l) provide support to other Orientation Executive members, as required.