6.01 General 

6.01.01 There shall be two (2) types of meetings for all members of the Association:

(a) Special General Meetings, 

(b) Annual General Meetings. 

6.01.02 Annual General Meetings and Special General Meetings shall be held on the campus of the University in a location determined by the Council. Such meetings shall be chaired by the Speaker. 

6.01.03 Annual General Meetings and Special General Meetings may, from time to time, be adjourned to any future time or to a different place. Such business may be transacted from the point in the original meeting at which such announcement took place. No notice shall be required for the motion for adjournment. The motion for adjournment may be made notwithstanding that quorum is not present. Such a replacement meeting shall be held no later than two (2) weeks following the adjourned meeting. 

6.01.04 Association members shall not be entitled to vote by proxy at such meetings. 

6.01.05 Motions at all Annual General Meetings and Special General Meetings shall be decided by a majority of votes present in person, unless otherwise required by this Constitution. 

6.01.06 All votes at such meetings shall be taken by ballot if so demanded by any member present, but if no such demand is made, the vote shall be taken by a show of hands. 

(a) In the case of an equality of votes, the Speaker shall vote in the negative. 

6.01.07 A declaration by the Chair that a resolution has been carried or defeated, and an entry to that effect in the minutes of the meeting, shall be admissible in evidence as prima facie without proof of the number or proportion of the votes accorded in favour or against such a resolution.

(a) Should a ballot be demanded, it shall be taken in such a manner as the Executive Administrator shall direct. 

6.01.08 Notice of the time and place of the Annual General Meetings and Special General Meetings shall be given by email to all members of the Association and through the Association website. 

6.01.09 Quorum at Annual General Meetings and Special General Meetings shall be fifty (50) members of the Association. Should there be no quorum at such meetings, business may proceed as usual subject to the following: 

(a) Due notification of the lack of quorum shall be made to all members of the Association by email and through the Association website. 

(b) Should any member disagree with the decisions made at such meetings, they may present a petition containing fifty (50) signatures of members of the Association requesting a replacement meeting. 

i) The petition shall be received within two (2) weeks of the completion of the disputed meeting. 

ii) The replacement meeting shall be held within one (1) week of the receipt of the petition. 

iii) Quorum at such a replacement meeting shall be fifty (50) members of the Association. If quorum is present, the replacement meeting may review any decision of the disputed meeting and by majority vote, confirm or reject it. 

iv) If no quorum is present at the replacement meeting, then it shall not convene and the decisions of the disputed meeting shall become binding. 

6.01.10 The agenda for all Annual General Meetings or Special General Meetings shall be made available to all members of the Association at least five (5) days before the meeting. 

6.02 Annual General Meetings 

6.02.01 The Annual General Meeting shall be held once per year at a place and time set by the Council:

(a) in the winter term of the University calendar, 

(b) following the elections of the Executive and elected positions of the Council, 

(c) following the appointment of the first round hired positions of the Council. 

6.02.02 For the purposes of guidance, but not so as to bind the Council beyond the requirements of Subsection 6.02.01, it is recommended that the Annual General Meeting be held in the month of March. 

6.03 Special General Meetings 

6.03.01 The Executive shall have the power to call, at any time, Special General Meetings. 

6.03.02 The Council shall have the power to call Special General Meetings upon receipt of a petition to do so by fifty (50) members of the Association.